An Extraordinary Meeting of the Golf & The View Committee will be held electronically via Zoom* on Tuesday 23rd June 2020 at 7.00pm

Please find attached an agenda for an extraordinary meeting of the Golf & The View Committee which is due to take place next Tuesday, 23rd June, at 7pm.

Please note that this meeting is being held virtually via Zoom – the meeting details and instructions to help join are included with the agenda. Any members of the public wishing to attend can email  admin@seafordtowncouncil.gov.uk for the meeting password, as guidance regarding virtual meetings is that this should not be published with the agenda.

Please note that the intention is that the meeting will be video recorded. Any members of the public not wishing to be visible on the recording may choose not to join with video and use audio only, should they wish to. There is also the option to dial in by telephone if you are looking to attend with audio only. All details are on the attached agenda. It is intended that, following any public participation, the press and public be excluded from this meeting due to the commercial sensitivity of the matters being discussed; all members of the public in attendance would therefore be asked to leave the meeting and the video recording stopped.

The exempt report has been made available to councillors in the usual manner, being available through the SIRAS access.

AGENDA

  1. Apologies for Absence
    To consider apologies for absence.
  2. Disclosure of Interests
    To deal with any disclosure by Members of any disclosable pecuniary interests and interests other
    than pecuniary interests, as defined under the Seaford Town Council Code of Conduct and the
    Localism Act 2011, in relation to matters on the agenda.
  3. Public Participation
    To deal with any questions, or brief representations, from members of the public in accordance with
    Seaford Town Council Policy and the Local Authorities and Police and Crime Panels (Coronavirus)
    (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales)
    Regulations 2020.
  4. Exclusion of the Press & Public
    The Chairman will move that in accordance with the Public Bodies (Admission to Meetings) Act
    1960, the press and public be excluded for the remainder of the meeting, as the following item on
    the agenda concerns commercially sensitive details.
  5. Plans for the Reopening of The View EXEMPT
    To consider exempt report 18/20 regarding the options available to the Council to reopen The View
    further to the Government imposed closure during lockdown.
    For further information about items appearing on this Agenda please contact:
    Isabelle Mouland, Assistant Town Clerk, 37 Church Street, Seaford, East Sussex, BN25 1HG
    Email: admin@seafordtowncouncil.gov.uk

    Telephone: 01323 894 870 (please note that due to working from home, this phone line is not currently manned, so please leave a voice message and this will be picked up and forwarded to the
    relevant member of staff to deal with)
    Circulation: Councillors M Brown (Chair) and B Webb (Vice-Chair). Councillors N Adil, D
    Argent, J Cash, J Edson, M Everden, M Hayder, R Hayder and R Morland.
    For Information: All other councillors and email recipients.
    *Zoom Meeting:
    In line with the Coronavirus Act 2020 and subsequent regulations governing local authorities
    meetings, the Council will be holding this meeting via the online video conference facility, Zoom.
    To join the Zoom meeting follow this link:
    https://us02web.zoom.us/j/82147554828?pwd=WjNpejZFeEYza09WRm5HeXNCZFBUUT09
    Meeting ID: 821-4755-4828
    Password: (to ensure online security it is recommended that meeting passwords are not publicised
    and are given directly to those intending to attend the meeting. Please therefore email
    admin@seafordtowncouncil.gov.uk for the password at least 24 hours before the scheduled meeting

An Extraordinary Meeting of the Golf & The View Committee will be held electronically via
Zoom* on Tuesday 23rd June 2020 at 7.00pm, which you are summoned to attend.
PLEASE NOTE THAT THE EXEMPT PART OF THIS MEETING WILL NOT BE
VIDEO RECORDED
AGENDA

  1. Apologies for Absence
    To consider apologies for absence.
  2. Disclosure of Interests
    To deal with any disclosure by Members of any disclosable pecuniary interests and interests other
    than pecuniary interests, as defined under the Seaford Town Council Code of Conduct and the
    Localism Act 2011, in relation to matters on the agenda.
  3. Public Participation
    To deal with any questions, or brief representations, from members of the public in accordance with
    Seaford Town Council Policy and the Local Authorities and Police and Crime Panels (Coronavirus)
    (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales)
    Regulations 2020.
  4. Exclusion of the Press & Public
    The Chairman will move that in accordance with the Public Bodies (Admission to Meetings) Act
    1960, the press and public be excluded for the remainder of the meeting, as the following item on
    the agenda concerns commercially sensitive details.
  5. Plans for the Reopening of The View EXEMPT
    To consider exempt report 18/20 regarding the options available to the Council to reopen The View
    further to the Government imposed closure during lockdown.
    For further information about items appearing on this Agenda please contact:
    Isabelle Mouland, Assistant Town Clerk, 37 Church Street, Seaford, East Sussex, BN25 1HG
    Email: admin@seafordtowncouncil.gov.uk

    Telephone: 01323 894 870 (please note that due to working from home, this phone line is not
    currently manned, so please leave a voice message and this will be picked up and forwarded to the
    relevant member of staff to deal with)
    Circulation: Councillors M Brown (Chair) and B Webb (Vice-Chair). Councillors N Adil, D
    Argent, J Cash, J Edson, M Everden, M Hayder, R Hayder and R Morland.
    For Information: All other councillors and email recipients.
    *Zoom Meeting:
    In line with the Coronavirus Act 2020 and subsequent regulations governing local authorities
    meetings, the Council will be holding this meeting via the online video conference facility, Zoom.
    To join the Zoom meeting follow this link:
    https://us02web.zoom.us/j/82147554828?pwd=WjNpejZFeEYza09WRm5HeXNCZFBUUT09
    Meeting ID: 821-4755-4828
    Password: (to ensure online security it is recommended that meeting passwords are not publicised
    and are given directly to those intending to attend the meeting. Please therefore email
    admin@seafordtowncouncil.gov.uk for the password at least 24 hours before the scheduled meeting.

Participation
Please remember to keep yourself on mute unless you are speaking (save for the Chair and host, who will
need to be able to speak freely). It is imperative that all participants are able to clearly hear the speakers
without lots of background noise.
Public Participation
i. The Chair will introduce public participation and invite any members of the public wishing to
speak to raise their hands clearly in the video.
ii. The host will note down those wishing to speak (using the name/id shown by the person’s
screen).
iii. The host will inform the Chair in turn who is next to participate.
iv. Once at the end of the list, the Chair will check if any other members of the public were
wishing to speak.
v. The Chair, or an officer and other councillor if invited to do so, will respond where relevant to
the member of public.
vi. The public statement and any response will be recorded for the minutes in the usual manner.
vii. If a member of public does not have video feed, when the Chair is asking who would like to
participate, the member of public should unmute themselves and state their name and that
they wish to speak. They will be noted down in the list by the host and they will be invited to
participate at the relevant stage by the Chair.
8b – Councillor Discussion/Participation
To try and prevent councillors from speaking over each other, it is encouraged that councillors keep their
video/audio ‘muted’ until invited to speak by the Chair.
i. Councillors wishing to speak should raise their hand clearly in the video (as above) and the
host will note the hands raised. All hands then go down, when prompted.
ii. The host will inform the Chair who is to speak, and the Chair will invite that councillor.
iii. The councillor speaking first should ‘unmute’ themselves and make their statement; then
‘mute’ their video/audio again.
iv. The Chair will either respond or ask an officer to reply, where necessary.
v. The Chair will then ask if any other councillors are wishing to respond to the councillor’s
statement by show of hands. The host will note the hands raised and prompt the Chair as to
who to invite to speak.
vi. Then follow the above steps ii-iv and work through the list of councillors wishing to respond.
vii. Then return to the list of councillors who had originally wanted to speak and follow the above
steps again.
viii. If councillors do not have video feed, when the Chair is asking which councillors would like to
speak or respond to another councillor’s statement, the councillor should unmute themselves
and state their name. They will be noted down in the list by the host and they will be invited
to participate at the relevant stage by the Chair.
This may feel over the top but is trying to ensure that all councillors have a fair chance to partake in discussions.